Hybrid board meeting have a number of advantages over traditional in person or completely remote meetings. They can help non-profits overcome geographical barriers, connect with different perspectives, promote inclusion and boost participation. However, they also have specific challenges that must be addressed in order for the program to succeed long-term.
As a result, it’s vital to keep these concerns top of mind when developing your strategy for board meetings going forward. To achieve this you should consider conducting an evaluation of your hybrid meetings to understand the things that are working and what’s not. This will help you prepare for the future and ensure that participants from remote locations remain as enthusiastic as the people present in the room.
One of the major concerns associated with hybrid meetings is that the attendees talk too much, making remote members in the loop. To prevent this it’s essential for the chair to be mindful and organized in taking feedback from the members. Digital collaboration tools, such as whiteboards online help to make this process more efficient and also encourage an even and balanced discussion that allows all members to be heard.
Another important consideration is that remote directors can see and hear the participants in person clearly. This requires high-quality audio and video equipment that is easy to set up for hybrid meetings. It should be available for all attendees.
It’s crucial to establish the tone for engagement prior to the start of a hybrid event by using warming exercises and icebreakers. This will allow everyone settle in and begin the discussion. It is also important to ensure that remote members have access and can view all board documents before the meeting. It is easier to do this if you use an online board portal that automatically updates documents upon their arrival.
https://itsboardroom.com/top-tips-for-dealing-with-difficult-board-members/
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