As board members are increasingly used to the convenience and cost savings of virtual meetings, they are realizing that these meetings can be just as productive as meetings in person. By reducing travel and time commitments to the meeting enables more board members to take part and improves the chances of a productive discussion taking place.
In the process of preparing for an online board meeting, it’s important to provide clear instructions on how to make use of the software and other tools. Many board management software companies have produced tutorial videos that are a great point to begin for those who are new to the software. Some software providers provide a “test-drive” feature, which lets users test the program before the meeting and fix any technical issues.
It is also crucial to explain the etiquette rules for a board meeting online to ensure that everyone feels at ease during the meeting. A few examples of etiquette guidelines include: muting your phone when you are not speaking, using the camera when www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance/ being recorded and avoiding personal photos or distractions in your home office or conference room.
It is essential to keep the meeting centered and efficient. To do this, create a clear and specific agenda before the meeting, and then share it with attendees as soon as possible. So, attendees will have enough time to review materials and make their points and prepare for the meeting. An organized agenda will also help keep the meeting on track and ensure that all items are covered. It is also beneficial to record and distribute minutes immediately following the meeting.
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