Virtual Meetings are a fantastic method for colleagues to collaborate and connect even if they are not physically present. However, virtual meetings present unique challenges that are difficult to overcome. This includes the absence of non-verbal cues or sound quality issues, and distracting participants. However, there are a lot of techniques and tips to conduct effective virtual meetings that will enhance participation and keep them on the right track.
Be sure that your meetings are held at an appropriate time for everyone involved. If your team is spread across different time zones, then you should schedule your meetings to coincide with the work days of all the parties involved. This will stop your meetings from getting too long and leave employees feeling reinvigorated as they return to their respective work tasks.
Stick to the agenda as closely as you can. This will stop the meeting from drifting off track and will allow participants to feel they are making a difference in their time. Encourage participants to speak up during the meeting, and note notes in writing instead of typing. Research has shown that taking notes with a pen can help people remember information and remember it later.
Keep a log of all questions and comments made by participants. Address them at the conclusion of the meeting. This will ensure that all crucial information is in order and that there are no questions or concerns are left unanswered.
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