Online board meetings can be a great way to keep board members involved, and make decisions without the need to travel. Some common issues can affect the efficiency of your board meetings, and may hinder productivity.
Disconnections. Remote participants may experience difficulties connecting to a virtual conference, unlike in-person attendees. This may not be a problem but it could result in a feeling of disconnection as well as lower levels of engagement. Make sure you offer the video conferencing solution that is easy-to-use and has high-quality audio.
Inadequate documentation. The most important aspect of a board meeting is recording minutes, which must be clear and accurate. The minutes-taker should record all important discussions and decisions verbatim to avoid confusion later on. You should also think about investing in a system of document management that allows you to securely share and manage meetings materials and records.
A low level of engagement among board members. It can be difficult to recreate the camaraderie that is present in person. Try adding icebreakers, breakout sessions, or even a quiz, to your meeting.
Time constraints. One of the major drawbacks to a board meeting held click resources online is the limited time available to discuss each item on the agenda. Be sure to set an appropriate amount of time for each discussion and stick to it. Be careful not to the directors’ minds with topics that are difficult to discuss.
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